Accounts Payable System Startup Overview

This section provides a startup oriented overview of the Accounts Payable System.  More information about the presented topics can be found in the System Overview section of this document.

Items that should be completed prior to Accounts Payable Startup

•      Verify the General Ledger System is setup.  The data in the accounts payable system points to general ledger accounts, and these accounts (at a minimum) should be defined before you import or enter accounts payable information into the system

•      Verify that your vendors have been created and the Vendor Management system is setup.  Accounts Payable invoices point to vendors, so the vendor need to exist in the system before you can import or enter accounts payable information into it.

Accounts Payable Startup Tasks

The following are the major tasks that must be completed in order to prepare the Accounts Payable system for use.

•      Importing Accounts Payable data.   Loading the vendor  invoices, “un-vouchered inventory” and other payables  information from your prior system into StreamV.

•      Loading and verifying the accounts payable data after import, so that it can be used for processing.

•      Setting up New Record Default Information for Vendors (the Vendor Management system is shared by the Accounts Payable, Purchasing, Product Management and other systems in StreamV).

•      Setting up the Gencode and other Control records that are used by the Accounts Payable programs.

•      Setting up Security and Menu Access.

•      Configuring Accounts Payable behavior.  Setting preferences for printing, forms, email and imaging behavior.

•      Testing the Accounts Payable data and programs to verify proper operation

•      Training AP Operators and adjusting system behavior as required.

•      Final Data Conversion and Validation – updating the converted data so it is current at system startup, verifying beginning balances, producing reports to document the system conversion.


Importing Accounts Payable Data