This section provides a startup oriented overview of the Accounts Receivable System. More information about the presented topics can be found in the System Overview section of this document.
Items that should be completed prior to Accounts Receivable Startup
• Verify the General Ledger System is setup. The data in the accounts receivable system points to general ledger accounts, and these accounts (at a minimum) should be defined before you import or enter accounts receivable information into the system
• Verify that your customer records have been created and the CRM System is set up. Accounts Receivable invoices point to customers and contacts,, so the customers and contacts need to exist in the system before you can import or enter accounts receivable information into it. At a minimum, you should have valid customer records for all accounts receivable invoices you wish to import into the system before trying to complete the AR Startup tasks.
Accounts Receivable Startup Tasks
The following are the major tasks that must be completed in order to prepare the Accounts Receivable system for use.
• Importing Accounts Receivable data. Loading the customer invoices and other receivables information from your prior system into StreamV.
• Loading and verifying the data after import, so that it can be used for processing.
• Setting up New Record Default Information for Customers, and verifying that the customer data used by the AR System (credit limits, terms, collector codes) are correct.
• Setting up the Gencode and other Control records that are used by the Accounts Receivable programs.
• Setting up Security and Menu Access.
• Configuring Accounts Receivable behavior. Setting preferences for printing, forms, email and imaging behavior.
• Testing your data and programs to verify proper operation
• Training AR Operators and adjusting system behavior as required.
• Final Data Conversion and Validation – updating the converted data so it is current at system startup, verifying beginning balances, producing reports to document the system conversion.