General Ledger Features

Extended account numbers consisting of 4 segments; Division, Department, Account, and Sub account, provide the basis to support the financial tracking requirements of any size company.  The General Ledger System allows you to create multiple operating divisions, each with its own set of complete financial statements.  Within each division individual profit centers or departments can be set up to allow accurate and easy tracking of all phases of your operations.  An Income Statement or profit and loss statement can be produced for each profit center. 

Six digit sub-account numbers allow you to differentiate between specific accounts when tracking costs and expenses.  Multiple divisions and departments can be combined when producing financial statements.

Fast processing, a transactional design, and on-line updating make the GL highly productive.  Journal entries are immediately posted to the general ledger and financial statements can be produced at any time without processing delay.  Users may operate in different periods; current, future, or past.

The General Ledger easily handles recurring and repetitive entries, as well as accruals for future application.  Journal entries can be made in advance for future periods and then applied individually or as a group.  Predefined closing entries can be stored for repetitive use and can be automatically reversed in the next period.  All subsidiary modules automatically feed the GL for timely, on-line, and accurate financial reports.  All activity modifying the GL is identified by source, post date, and journal entry number.

In order to build a solid financial management system, you need fast and complete reporting facilities.  The GL not only produces your financial reports, but also provides you with the tools to organize your data to meet your company's analytical requirements.  Whether it be a consolidated Balance Sheet, an Income Statement for a particular department, a Comparative Financial Statement or a multi-period financial statement, the G/L Module has the flexibility to produce them fast and accurately.


      Journal Entries can be posted on-line for fast changes to financial statements (default behavior), or created in batch mode, reviewed, and posted at a later time.

      Posting may be done to current, previous, or future periods.  Valid posting period and year ranges can be restricted based on individual users, groups of users, branches or globally.

      Existing journal entries can be recalled and used as templates for new journal entries.  Entries may also be saved for later or repetitive use.

      Flexible Account Numbers

      6 Digit Account Number

      6 Digit Sub-Account Number

      Supports journal entry number assignment by company or by division.

      An optional, sequential journal entry counter can be assigned by account within each year, division, and department.

      Flexible Periods/Years

      Multiple periods may be open at any time. No end of month down time.

      Each user may work in a separate period or year, either future or past.

      Extremely fast period close.

      Maintain multiple years on-line.

      Reporting can be done across multiple periods and or years for comparative analysis.

      On-line Inquiry programs allow instant access to account balances and posting detail including.

      Account Status - review current balance in a specific account.

      Account Activity - review all activity related to a specific account by period

      Journal Entry Detail - examine a specific journal entry or all journal entries in a specific year, period and account.

      Automated Audits check sub-ledger vs. general ledger activity as standard reports are produced.

      The Special Audit allows completely automatic re-posting of all journal entries in a specific period or range of periods.

      The Journal Entry Proof produces a report of any unbalanced journal entries caused by hardware failures or machine resets.

      Complete Financials

      Income Statements may be produced for a Division or Department, for multiple Divisions/Departments, or consolidated company wide.

      Comparative Income Statements with actual, budget, forecast and/or prior periods/years information.

      Multi-period Income Statement.

      Balance Sheets may be produced for a single Division, multiple Divisions, or corporate wide.

      Multi-period comparative Balance Sheet.

      Journal Entry Management

      Recurring entries.

      Repetitive entries.

      Automatic reversing entries.

      Unlimited Length Comments can be attached to journal entries or to specific journal entry lines.

      Reporting Features

      Reports may be sent either to screen, file, or printer.

      Printed reports wider than 80 columns may be condensed to print on 8 1/2 inch wide paper.

      Data may be transferred to ASCII files for further processing or analysis.

      Chart of Accounts Worksheet lists all accounts in all or selected departments and divisions and shows periods available for posting for each account.

      Customized Statements

      Optional General Ledger financial Report Writer is available to prepare custom financial statements with variable levels of account, sub-totaling, consolidation and display.

      Completely free form account selection.

      Multi-level subtotaling.

      User definable headings and footers.

      On-line Journals

      Each module providing information to the General Ledger produces an individual activity journal.

      Activity from multiple journals can be combined for audit and balancing.

      G/L Journal Report

      Select one period or multiple periods, within a single year

      Select by post date and/or source.

      G/L Journal Report

      Single period or all periods.

      Select down to the source ledger level.

      Select by Account or Sub-account.

      Summary either by post date or account number available.

      Detail may be suppressed or printed.


      Separate Budget and Forecast amounts for each account.

      Compare Budget/Forecast to actual, prior, or other periods.

      Automatically load budget/forecast based on a percentage of existing, current, previous, budget, or forecast data.

      Integration with Accounts Payable (A/P): Account activity information from A/P is applied to the General Ledger Module on-line for up to the minute information.

      Integration with Accounts Receivable (A/R): Information from A/R updates the General Ledger as activity occurs, including cash application, adjustments, and sales.


General Ledger Overview