Autopost Numbers

The General Ledger is designed to be the central component of a fully integrated accounting system.  This means that other accounting modules post automatically to the G/L.  To accomplish this, autopost numbers are assigned to selected accounts in the General Ledger using the Maintain Account Descriptions program.  These autopost numbers act as a pointer or account identifier for certain accounting programs such as Accounts Payable Entry, and the autopost number or numbers control the General Ledger account or accounts that these programs will post to.  By assigning an autopost number to certain accounts, the system can support varied General Ledger account numbering schemes. 

In some cases only a particular autopost number will work for a program.  An example would be Inventory Receiving program.  The Receiving program will post the extended cost of the inventory being received to the Unvouchered Inventory Account to record the liability to the vendor for the items.  This account must exist and it must be assigned an autopost number of 340 or you may not receive inventory.  In cases like this where only one autopost number will work, the program has been "hardcoded" to post only to that particular autopost account, and it expects the account to exist and to be ready for posting in the current period.

In other cases it is possible to have a range of accounts posted to by certain programs.  A good example of this is the Accounts Payable system.  In the Accounts Payable Check Printing program, the user is allowed to specify the cash account that the A/P checks will be deducted from.  Valid cash accounts would include those with autopost numbers between 110 and 129.  The General Ledger cash account numbers do not have to be same as the autopost numbers but the accounts must have autopost numbers in the proper range assigned to them.  This provides flexibility and allows for easy handling of transactions for companies with multiple bank accounts, check numbering schemes, etc.  In cases where a range of various autopost numbers will work for a particular program, a default autopost number can be entered and changed when necessary in the System Control file.

 

Autopost

Description

System

0-99

Cash Clearing Accts

AR

100-119

Cash Operating

AP,AR

120-129

Accounts Receivable

AR

150-199

Inventory

WMS/SP

1001

Cash Box POS System

POS

1002

POS Clearing Checks, C Cards

POS

1999

In Transit Inventory

ASN (AP)

200-249

Pending (not yet implemented

PN

250-299

WIP (not yet implemented)

SF

310-319

Accounts Payable

AP

320

Vendor Rebates Receivable

SP/RM

340

Inventory Liability

WMS/AP

341

Freight Liability

WMS/AP

360

Price Protection Accrual

PP

370-399

Vat Payable (370) / Paid(371-399)

AP/SP

3700-3799   

Sales Tax / VAT Payable

SP

500-549

Net Sales

SP

5000-5499

Net Sales

SP

550

Sales Discount

SP

560

Shipping

SP

570-599

Discounts Taken

AR

600-649

Cost of Sales

SP

6000-6499

Cost of Sales

SP

650

Rebates Revenue

RM

660

Gain /Loss - Returns to Vendors

RTV

670

Gain /Loss - Returns to Inventory

PN

680

Gain/ Loss - Returns from Manuf

MAN

700-710

Inventory Adjustments

WMS

711-720

Pending Adjustments

WMS

721-730

Inventory Cost Adjustments

WMS

780-789        

Bank Charges

BK

790-799

Miscellaneous Deposits (Non AR/AP)

BK

800

Net Income

GL

801

Current Retained Earnings

GL

820

Discounts Earned

AP

830

Finance Charges Income

SP

835

Foreign Currency Rounding

SP

840

Foreign Currency Gain/Loss

AP/AR

Modules

ASN = Advanced Shipment Notification (automated AP invoices).

BNK = Bank System  

AP = Accounts Payable  

AR = Accounts Receivable

IN = Inventory (Receiving, Adjustments, Cost Adjustments)

MAN = Manufacturing system (Shop Orders)

PN = Pending (Gains, losses, adjustments)

RM = Rebate Management System

RTV = Return to Vendor

SP = Sales Posting

Notes:  Autoposts 660 and 670 must both exist if you are processing transactions in the Pending file.  The autopost for pending gains and losses due to creating AP invoices from the pending file is hard coded to 660.  The autopost used when returning pending records to inventory in fv161s01 is based on F248:161s01.  The autopost used when receiving an IFT PO (which goes thru pending file) is hard-coded to 670 in FV100G12.  This means both autoposts must exist in order for Pending system to work correctly.

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Alternate Chart of Accounts