This section describes how to to Configure Accounts Payable Check Printing in StreamV. This procedure should be completed before you attempt to print any checks from the AP System. This step requires the VDF application, the List and Label application and the List and Label templates to be installed already on your system.
The VDF check printing routines are designed to output to laser printers, and the programs can use one or more paper sources for the check form. The checkform being used should have pre-printed check numbers.
Typically, the AP Check printer is configured to use the manual feed tray for the actual check form and to use tray1 or another tray for any following pages (if required). The print routines will output the check itself and as much detail for the invoices being paid that will fit on the first page (check form and stub). If additional invoice detail needs to be printed for the current check, the system will grab plain paper from the second paper source so that this detail can be printed on plain paper.
The procedure for configuring the printer routing (destination) and paper source to be used for AP Check printing is as follows.
1. Identify the printer to be used for vendor checks. This printer should support multiple paper sources (ideally a manual document feeder or tray for the check documents and a plain paper tray for any following sheets required for each check.
2. Make sure the windows printer to be used for producing accounts payable checks is installed on the computer that will be printing them. The printer can be a local or a network printer.
3. Go to the computer to be used for printing the accounts payable checks and select the Accounts Payable Check Printing program from the AP Operations menu. This program has DESIGN button ,that can be used to access the List and Label Template for the check for you are using and load it into the List and Label Designer (Edit Layout) program. The DESIGN option is only available to system level operators.
4. Once the template has been loaded into the designer, select “Project”, “Page Setup”, and “Export Media”Tab. Select (highlight and then click the check displayed at the top of the tab), the Printer Option – to make sure the check is always directly output to the printer.
5. Select the Printer Selection Tab. Select the Printer Page dependent radio button selection. This indicates that the check form uses a different paper source for each page of the form.
6. Use the Select Button in the Printer Selection Tabs to select the appropriate printer and tray for the first and following pages of the form (ie select the ap check printer and the manual feed for first page, ap check printier and tray 1 for following pages). You can even set the template up so that the first page of each check is sent to one printer and tray combination, and the following pages are sent to a different printer and tray combination).
7. Save the template (this change should be saved to your main list and label template directory). The AP check routing and print information is stored in the template file itself – due to the multiple source support. This differs from many other forms – which have routing that is specified for each user.
Note: On some systems, the ap check form routing parameter in the System Parameters file must be set to the same printer ID as that which is being used in the List and Label AP Check template. The AP Check form routing parameter can be accessed using the Printing Tab in the System Properties program. In most situations, setting the value in the parameter to DEFAULT will cause the system to use the printer specificed in the LL template and the checks will print properly. In some situations we have seen the system output only one check form at a time (per print run), unless the parameter is set to the exact same printer name as that being used in the LL template.