The header section of the Deposit Management program is where you specify the Post Date and Bank Account that will be used for the deposits to be processed. The Header section of the Deposit Management program also allows you to select the Cash Clearing Account that AR Checks will be displayed for.
GL Year and Period: The Year and Period fields indicate which general ledger year and period the deposit transaction will be posted to. The year and period information defaults based on the current period and year assigned to the operator (normally the system default period and year) and this information cannot be changed in the program.
Post Date: The Post Date field is used to specify the date on which the transaction should be recognized. The Post Date field is a user controlled field that can be used when running reports. The Post Date is often used to identify transactions that may need to be accrued to periods other than the period they were actually posted. For example, if you are applying cash received near the end of December, but are operating in January of the next year; you could set the post date of the transaction to 12/31 to indicate that the deposit was actually received prior to the date it was posted. The Post Date field and accrual methods are described in detail in the General Ledger Documentation.
Clearing Account: The Cash Clearing Account from which you are processing a deposit. The deposit process will credit or reduce the balance in this account. You may select any of the valid cash clearing accounts that have been set up in your system by using the prompt button that is located to the right of Clearing Account field. This action will cause the system to display a drop down list containing the valid cash clearing accounts that have been defined on your system. Once you have selected the appropriate cash clearing account, the Deposit Program will display all un-deposited accounts receivable checks that were posted to the clearing account and that are in the same division as the operator processing the deposit.
Deposit Account: The Bank or Cash Account that you are processing a deposit for. This account will be debited or increased by the amount of the deposit. You may select a valid cash account by using the prompt button that is located to the right of the Deposit Account field. This action will cause the system to display a drop down list containing the valid cash accounts that have been defined on your system. Once you have selected a valid deposit account from the list, it will be displayed by the program.