Quantity received less than vendor invoice and shipment quantity

Accounts Payable (AP) > Accounts Payable Procedures > Handling Purchase Order Variances during AP Entry > PO Quantity Variance Procedure

Quantity received less than vendor invoice and shipment quantity

Situation 1 – Operator receives less than correct quantity. This situation is fairly easy to correct as the computer just needs to be told that an additional quantity was received against the PO.

Receiving Department

Receive the additional quantity against the appropriate purchase order.

AP Department

After the receiving department has correctly received the additional quantity for the item, the accounts payable operator should be able to tag all of the records associated with the receipt and save the invoice.