Selecting Records

The Pending Management program supports tagging – or selecting multiple records in the program.  The Pending Management program will only allow you to tag or select open records for processing, and the records which you select are validated when you try to process them.  For example.  You may not Invoice a Vendor unless the company (Or Shipto Company in the case of a Return to Vendor transaction) in the selected Pending record is a valid vendor that is present in the Vendor Master file.  You also may not create a customer or vendor invoice for an IFT Transaction.  These restrictions are covered in more detail in following sections.

You may select open Pending records in the Pending Management program by

•      Using the left mouse button to tag the records to be processed (this action will cause the system to display a checkmark in the selected records).  This should be done after setting the To Clear Quantity (the quantity to be processed in each line).  The To Clear Quantity can be set manually using the Zoom option or automatically by tagging the record (the system will default the open quantity into the To Clear field when you tag an open record).

•      Using the spacebar to select the records to be processed.

Please note that if you are selecting serialized items in the Pending Management program, you should also tag the serial numbers that should be processed (using the tagged serial option described later in this section).  The system will also automatically tag a single highlighted record (for an item that is not serialized) if you have not already specified the To Clear Quantity and try to process the record (by pressing one of the buttons in the lower section of the program).

Untagging – you may normally untag a record by using the left mouse or the spacebar.  f the record is selected by another operator, it will be unavailable for

Selection Restrictions

The Pending Management program uses the following logic when restricting the types of processing that can be performed for each Pending record type.

Return to Inventory – The records you are processing must exist in the warehouse location that you are returning to.  Type R or Customer Loaner and Return to Vendor transactions are supported.    No Ticket Billing (type T) records can be processed.  If an IFT (type I) record is processed (supported only in the StreamV application), the system will automatically close out the appropriate quantity in the open purchase order lines for the IFT transfer when the record is written off.

Invoice Vendor - All records must be for the same Company and the Company must exist in the Vendor file.  If the records have a BillTo company of “RETURN TO VENDOR” the ShipTo company must exist in the Vendor file and all selected records must have the same ShipTo company. No Ticket Billing (type T pending records) or IFT (type I pending records) pending records can be processed.

Invoice Customer – All records must be for the same Company (based on the BillTo company name), and the Company must exist in the Company Master file.   No IFT (type I) pending records can be processed.  In the StreamV program the program will support processing creating customer invoices for Ticket Billing records.  In the StreamII application, the Ticket Billing records may only be cleared by running a dedicated program (a report) to Invoice Ticket Billings.

Write-off  to GL – Type R  or Customer Loaners and Return To Vendor transactions are supported.  No Ticket Billing (type T) pending records can be processed.  If an IFT (type I) record is processed (supported only in the StreamV application), the system will automatically close out the appropriate quantity in the open purchase order lines for the IFT transfer when the record is written off.

More:

Zoom - Pending Detail Panel