Set the AP System Parameters

The Accounts Payable applications make use of the information that is entered for the following parameters in the system Control file (file 248).  These parameters must be properly set up by the system administrator or Cove Systems personnel before any accounts payable processing may begin.  Please see the System Administrators Reference section of the documentation for more information about the System Control file.

082M03ED - The overlay FV082MO3 is called by the AP Check Lookup by Account and AP Check Lookup by Company programs.  The overlay displays detailed journal entry and AP invoice information for each Accounts Payable check record.  The parameter 082M03ED determines whether or not operators may edit the AP information displayed in this overlay.  If a "Y" is entered for this parameter, operators have the ability to edit the AP invoice information displayed in the overlay.  If an "N" is entered for this parameter, operators do not have this ability.

082Q06ED - The AP Vendor Lookup program allows the operator to access detailed information about each AP invoice by pressing the EXPAND key (F3).  The 082Q06ED parameter controls whether or not operators have the ability to edit the AP information displayed from within the AP Vendor Lookup program.  If a "Y" is entered for this parameter, operators may edit information in the window called up by the F3 EXPAND key.  If an "N" is entered for this parameter, operators do not have this ability.

082Q07ED - The AP Check Lookup by Company program allows the operator to access detailed information about each AP check by pressing the EXPAND key (F3).  The 082Q07ED parameter controls whether or not operators have the ability to edit the AP check information that is displayed from within the AP Check Lookup by Company program.  If a "Y" is entered for this parameter, operators may edit the information that is displayed in the window called up by the F3 EXPAND key.  If an "N" is entered for this parameter, operators do not have this ability.

082Q08ED - The AP Check Lookup by Account program allows the operator to access detailed information about each AP check by pressing the EXPAND key (F3).  The 082Q08ED parameter controls whether or not operators have the ability to edit the AP check information that is displayed from within the AP Check Lookup by Account program.  If a "Y" is entered for this parameter, operators may edit the information that is displayed in the window called up by the F3 EXPAND key.  If an "N" is entered for this parameter, operators do not have this ability. 

082Q09ED - The Bank Lookup by Account program allows the operator to access detailed information about each AP check by pressing the EXPAND key (F3).  The 082Q09ED parameter controls whether or not operators have the ability to edit the AP check information that is displayed from within the Bank Lookup by Account program.  If a "Y" is entered for this parameter, operators may edit the information that is displayed in the window called up by the F3 EXPAND key.  If an "N" is entered for this parameter, operators do not have this ability.

AP-AGE1 - AP Aging Report Default Break Point (#1) - This parameter controls the first of two default break points for the Aged Accounts Payable Report.  These break points are displayed on the selection screen for the report, but may be changed by the user as required.  The value entered for this parameter should be a number of days.  This number of days will define the first break point (overdue aging period) which the report will create.

AP-AGE2 - AP Aging Report Default Break Point (#2) - This parameter controls the second of two default break points for the Aged Accounts Payable Report.  These break points are displayed on the selection screen for the report, but may be changed by the user as required.  The value entered for this parameter should be a number of days.  This number of days will define the second break point (overdue aging period) which the report will create.

APASSIGN – This parameter determines if the operator is allowed to assign open accounts payable invoices from one vendor to another vendor.  If the parameter is set to “Y”, the operator will be prompted to assign each invoice as it is saved in the Accounts Payable Entry program, and they will be allowed to use the Assign Invoice Option available in the AP Paydate Management program.  If the parameter is set to “N” is blank or missing, the operator will not be allowed to assign invoices in either program.

APCASHAP - This parameter identifies the autopost number assigned to the default GL cash account from which accounts payable checks are to be deducted.  Programs which use this default cash account include AP Invoice Entry, Print AP Checks, Print Check Register, Void an AP Check, Cash Disbursements Journal, and the AP Check and Vendor Lookup programs.  The autopost number of the appropriate general ledger cash account should be entered for this parameter.

APCHK#BS -   This parameter is used by the AP Check Printing program.  The parameter stores the check number that the system uses to search back from when the system is determining the next available AP check number to be used.  If the user is using only one series of checks, the value 9999999 may be entered for this parameter (this will cause the system to use the largest check number in the system when determining the next available check number).  Other values may be entered for this parameter as required to compensate for multiple series of computer checks.

APCHKDR1 - This parameter is used by the system when printing computer generated AP checks.  The AP Check Printing program prints invoice information on the first part of each check.  This remittance information which is printed on the check stub includes the Vendor, the Check # and the Check Date.  The APCHKDR1 parameter determines how many characters will be skipped on the first line of each AP check.  The parameter allows the system to support more than one AP check format.  If a number is entered for this parameter, the AP Check Printing program will skip the specified number of characters on the first line of each check before printing remittance information.  If a "-1" is entered for this parameter, the system will suppress printing of the first line altogether.

APCHKDR2 - This parameter is used by the system when printing computer generated AP checks.  The AP Check Printing program prints invoice information on the first part of each check.  This remittance advice which is printed on the check stub includes the Vendor, the Check # and the Check Date.  The APCHKDR1 parameter determines how many characters will be skipped on the second line of each AP check.  The parameter allows the system to support more than one AP check format.  If a number is entered for this parameter, the AP Check Printing program will skip the specified number of characters on the second line of each check before printing remittance information.  If a "-1" is entered for this parameter, the system will suppress printing of the second line altogether. 

APCHKFRM - This parameter determines the AP check printing format that will be used by the AP Check Printing program.  The standard check form for use with the AP Check Printing program is DELUXE form # 1013.  "Delux" should be entered for the APCHKFRM parameter in the System Control file if the operator will be using this standard check form.  Please consult Cove Systems for more information about alternate check printing formats.

APDEFACC - This parameter identifies the autopost number of the Accounts Payable Control account.  The autopost number entered for this parameter is used by the system when creating journal entries for accounts payable invoices and cash disbursements.

APDEFCMD - This parameter allows the user to default the pay date on all AP credit memos to the current date.  Setting this parameter to "Y" will cause the system to always assign the current date as the pay date on all AP credit memos.  Setting credit memo pay dates to the current date will help to ensure that the credit is taken as soon as a check is issued to the vendor.  This parameter overrides the default pay date controlled by the APPAYDAY parameter, when a credit memo is entered.

APDEFED - This parameter controls the operators’ ability to change the default accounts payable GL account in the AP Invoice Entry program.  If a "Y" is entered for this parameter, the operator may select GL accounts other than the default accounts payable account.  If an "N" is entered for this parameter, the operator does not have this ability.

APDEFSUB - This parameter identifies the GL sub-account number of the Accounts Payable account.  The account number entered for this parameter is used by the system when creating journal entries for accounts payable invoices and cash disbursements.

APDEFTRM - This parameter controls the default payment terms to be used by the AP Invoice Entry program when the AP vendor does not have default payment terms assigned in the Vendor Master file.  The payment terms (as entered into the Payment Terms Table) to be used by the system when the default vendor terms are missing should be entered for this parameter.

APDUPOK - The APDUPOK parameter determines whether or not the system will allow the operator to enter duplicate AP invoice numbers for the same vendor in the AP Invoice Entry program.  If an "N" is entered for this parameter, the system will not allow an operator to enter two invoices with the same invoice number for the same vendor.  If a "Y" is entered for this parameter, the system will warn the operator when a duplicate invoice number is entered for a specific vendor, but the system will allow the operator to continue to enter the invoice.

APMANOK - This parameter controls whether or not operators may enter check numbers manually in the accounts payable system.  The programs that are controlled by this parameter include the AP Invoice Entry and AP Vendor Lookup programs.  If a "Y" is entered for this parameter, check numbers may be entered manually in both programs.  If an "N" is entered for this parameter, check numbers may not be entered manually in either program. 

APPAYDAY - This parameter controls the pay date calculation used in the AP Invoice Entry program.  The AP Invoice Entry program uses the parameter to determine the AP invoice pay date calculation to be used.  Valid entries for this parameter include  "H" - pay date defaults to 1/1/99, "M" - due date -2 (default pay date is two days prior to invoice due date), "P" - due + 15 (default pay date is 15 days after invoice due date), or "D" - due date default pay date is the same as the invoice due date).  An "H", "M", "P" or "D" should be entered for this parameter. 

APPPDAYS - This parameter controls the number of days that will be added to the pay date field of an AP invoice when the invoice is partially paid.   The desired number of days to be added to the pay date of a partially paid invoice should be entered for this parameter in the System Control file.

APSKPMEMO - This parameter determines whether or not the cursor skips the Memo field in the "allocation window" section of the AP Invoice Entry program.  If a "Y" is entered for this parameter, the cursor will skip the Memo field in the allocation window section of the AP Invoice Entry screen and the operator must use the BACKFIELD (F2) key to access the field.  If an "N" is entered for this parameter, the cursor will not skip the field.

APWIREAP - The APWIREAP parameter stores the autopost number of the GL cash account that is used by the system when posting AP Wire Transfer Payments.  The autopost number of the cash account from which AP wire transfer payments will be deducted should be entered for this parameter.

MULTICUR – The MULTICUR parameter determines if invoices in foreign currency will be processed by the system.  If you will be processing foreign currency transactions in the system (in any module), this parameter should be set to Y.  If the parameter is not set to Y, the system may not allow you to process foreign currency transactions.

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Assign Autopost Numbers