AP Register File (File 82)

 A record is created in the Accounts Payable Register file for each vendor invoice you input into the system. All invoices, whether “approved” or “submitted”, open or closed, are stored in this data file.  Each Register record is assigned a unique transaction number or TRAN# during invoice entry (this counter can also be assigned by division), and the journal entry number used to post the invoice (if it was posted) is also stored in the register record.  Each approved or posted accounts payable invoice consists of one Register record and at least 2 journal entry distribution lines linked to the register record.


Journal Entry File (File 46)