Type

Title

Description

BB

Beg. Balance

Used to identify invoice records that have been converted from another computer system.  This type is handled differently by audit routines and other parts of the system than invoices which are created by the system.  The BB records normally store a converted balance (open amount when converted) and may or may not provide the same detailed information as invoices created by the system.

CM

Credit Memo

Negative Invoice

DI

Direct Invoice

An invoice created without a sales order.  Direct Invoices are typically used for issuing credit memos or adjustments.

DM

Debit Memo

Created by the Cash Application program to track underpayments.  Debit memos allow you to create invoice records to track deductions taken by customers but not reflected on your books.  This allows you to apply customer payments as directed by the customer while allowing you to track any unauthorized deductions until the amount is resolved.

DS

Direct Shipper

A shipper invoice created without a “shipper” or “loaner: (type L) sales order.  These invoice types represent the movement of goods from inventory to Pending and are not treated as a sale.  Shipper invoices store line item prices but are zeroed out as they are created and are not shown on the accounts receivable aging

FC

Finance Charge

Created to charge finance charges for overdue invoices by the "create finance charges" program.

IN

Invoice

Normal Sales Invoice – New type, added in 2001

NI

Non-Inventory Invoice

 Non-inventory invoices are AR invoices that are created by charging an amount directly to a general ledger account.  They are not used for inventory sales or credits.  Non-inventory invoices can be used to handle unusual situtions such as co-op advertising, price protection, rebates, etc.

OI

Order Invoice

An invoice created by invoicing a normal (Type S) sales order in the Invoicing/Order Completion program.

OP

Over Payment

Created by the Cash Application program to track over payments (unapplied payments).

OS

Order Shipper

An invoice created by invoicing a “shipper or loaner” (Type L) sales order.  These invoice types represent the movement of goods from inventory to Pending and are not treated as a sale.  Shipper invoices store line item prices but are zeroed out as they are created and are not shown on the accounts receivable aging.

PP

Pre-Payment

Created by the Cash Application program to track pre-payments (unapplied payments).

SH

Shipper

A "shipper" type invoice generated by the shipment of goods against a sales order.  Used to ship goods between facilities, to track "loaners" and return to vendors.  This is a new type as of 2001.