The IFT Ship To records that are created in this step determines the valid shipping destinations which can be selected when an IFT purchase order is entered. The IFT Shipto record selected in the Purchase Order Entry program determines the customer to be used on the IFT sales order which is automatically created by the system when the P/O is saved. The IFT Ship To records must each point to a specific IFT Customer record in the customer file and for this reason; the Ship To company name must match the name of the customer in the Customer Master file. IFT Shipto records are created as follows.
1. Using the Customer Master program, FIND the IFT customer for which the Ship To record is to be created and select the record by pressing the ENTER key.
2. Press the ALT + S keys to display the Ship To Address Selector program. This program allows you to create a Shipto record for the selected customer. Ship To records created using this program will be linked to the Customer record by the account number (the account number of all IFT Customer records should be "COVE-IFT").
3. Press the INSERT key to display the Ship To Address Editor window in the Ship To Address Selector program. The system will default the company name and address fields from the customer record into the Ship To Address Editor window. You should NOT edit the company name which is defaulted into the Company field of the Ship To Editor window. This name is used by the system to tie the Ship To and the Customer record to each other when an IFT purchase order and sales order are created. You may edit the address and other fields of the Ship To record if necessary but the Company and the Account number fields should NOT be edited.
4. Save the record by pressing the SAVE key.