When an open accounts receivable batch is selected in the Deposit Management program and the Expand key is pressed, the system displays the AR Batch Lookup program. The AR Batch Lookup program displays the individual AR Checks or Payment records that are included in the selected batch. The information that is displayed for each check record is based on a parameter file and can be customized, but it usually includes the customer check number, the customer name, the amount of the payment in both foreign and local currency and the currency of the checks in the batch (each batch can contain checks in only one currency). The AR Batch Lookup program can be used to verify that the amount of each deposit matches the physical payments or payment details received from the bank and it can also be used to determine if an individual check has been processed for the correct amount when researching differences between the amount posted to the system and the actual payments received.
The AR Batch Lookup program also allows you to view additional detailed information about each payment shown in the program.
Zoom: AR Check Detail. If a valid AR Check record is selected in the AR Batch Lookup, and the Zoom option is used, the system calls the AR Check Detail Panel. The AR Check Detail panel displays detailed information about the selected AR Check Record.
Expand: AR Check Detail Lookup. If a valid AR Check record is selected in the AR Batch Lookup, and the Expand option is used, the system calls the AR Check Detail Lookup. The AR Check Detail Lookup displays the invoice numbers and invoice amounts that were paid with the selected check. The information actually displayed in the Lookup consists of the journal entry lines that are associated with the payment transaction. Additional options in this lookup include viewing the journal entry line detail for each displayed journal entry (Zoom), and viewing the invoice header that is associated with the selected journal entry line (Expand).