Pick Lines for Order Line Lookup

The Pick Lines for Order Line Lookup program is used to display the pick records for a specific sales order line.  The program is used when warehouse shipments are processed in the Order Invoicing program.  When the Order Invoicing program is being used to invoice picklists, the Pick Lines for Order Lookup program can be used to display the current pick records being processed.  The program also allows the operator to optionally reduce the quantity of a pick record when required (due to an inventory or bin quantity error or due to broken or defective merchandise, or for another reason).

Please Note that the Pick Lines for Order Line Lookup program can only be used when a picklist is being processed in the Order Invoicing program (i.e. when the program is called from the menu).  This option is not available when the Order Invoicing program is called from other applications in the system (such as the Pending, RA or AR Systems). 

The information that is displayed by the Pick Lines for Order Line Lookup is based on a parameter file that can be customized, but the fields normally displayed in the program include the unique ticket number assigned to the pick record, the line number of the pick record, and the item, bin and quantity from the pick record.  The Now field displayed in the program shows the current quantity of the pick record that is being processed.  The Now field will default to the total quantity in each pick record and the total of the now quantities in all of the pick records for the order line determine the quantity of the order line that will be invoiced to the customer.

Please note that there can be one or more pick records for each invoice line item being processed.  The number of pick records is determined by the quantity being invoiced, and the quantities in each bin for the item in the warehouse you are picking from.  For example, if you are invoicing an order line for quantity 5 pieces, you may have one pick record for qty 5 (if all 5 were available in one bin) or 2 pick records (if there were 2 available in one bin and the other 3 were located in a different bin).

Editing a Pick Quantity

If the Order Invoicing program is being used to process a warehouse shipment and the order line being invoiced shows a higher quantity than the quantity of the item that was actually found in the bins specified on the picklist, the Pick Lines for Order Line Lookup can be used to reduce the quantity being invoiced against the line.

First, the quantity of the item on the pick is compared to the quantity of the item found in the bins specified on the pick, so that the bin with the insufficient quantity can be identified.  Then the Pick Lines for Order Lines Lookup is used to display and select (highlight) the pick record for the bin with the shortage.  Once the correct bin is highlighted, the Zoom option can be used to display the Pick List Item Detail panel – which allows you to reduce the quantity being processed.

As you modify the pick record for the order and escape from the Pick Lines for Order Line Lookup, the Order Invoicing program will update the To Ship quantity displayed for the each line based on the total quantity in all picks for the line.

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Zoom - Picklist Item Detail Panel