Setting up a Serialized Inventory Item

This procedure is performed when a new serialized inventory item is added to the Inventory Master file (Please see the Inventory Procedures Manual for more information about entering new items in the Inventory Master file).  The following steps ensure that the item is flagged as serialized and determine whether the item will be serialized when it is received into the system or only as it is invoiced.

Set the "Serialized" field in the Inventory Master record for the item to "Y".  Please see the Inventory Procedures Manual for more information about entering new records into the Inventory Master file.

Set the Serial Receipt field in the Inventory Master record for the item to indicate whether or not the item is to be serialized on receipt.  If the "Serial Receipt" field for the item is a Blank or a "Y", the system will prompt the operator for serial numbers when the item is received or transferred.  If the "Serial Receipt" field for the item contains an "N", the system will not prompt the operator for serial numbers when receiving the item even if the item is flagged as serialized.  If an item is configured to be serialized on receipt, the system will not allow the operator to input a serial number during inventory transfer or invoicing unless the serial number is in stock.  If an item is not serialized on receipt, the system allows the operator to create the serialized inventory record for the item by inputting the serial number as the item is invoiced to the customer.

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Displaying Information about Serialized Inventory Items