The Paytemp Detail Panel allows you to manually specify the payment and discount amounts to be applied to the selected accounts receivable invoice. When you select an invoice in the distribution section of the Cash Application program and select the Zoom option, the system displays the Paytemp Detail Panel. The Paytemp Detail Panel displays information about the selected invoice and it allows you to specify the amount of the payment to be applied to the invoice in the current session. The Paytemp Detail panel also allows you to enter the discount amounts to be applied to the selected invoice and to specify the general ledger accounts that these discounts will be posted to. When the Paytemp Detail Panel is first displayed, the cursor will be positioned in the Apply field and the amount in the Apply field will be defaulted to the smaller of the open invoice balance or the remaining To Apply amount from the Payment Entry screen. You may accept this amount, or change the Apply amount by entering a new amount into the field. Once you have done this you may either press the SAVE key to return to the Payment Entry screen, or you may press the ENTER key to move to the discount section of the Payment Item panel.
The discount section of the Payment Item panel consists of four discount fields. Next to each of these fields is an Acct field which displays the autopost number to be used to post each discount to the general ledger (an autopost number is a unique number assigned to a specific general ledger account and the autopost number is used to identify the G/L account to be posted to by the Payment Entry program). Normally the first two discounts will have an autopost number displayed in the Acct field. The autopost numbers default based on information entered by your system administrator, but you may change them as necessary.
To apply a discount to the selected invoice, you first enter the discount amount into one of the four discount fields and press the ENTER key to position the cursor in the Acct field. If the autopost number shown in the Acct field for the discount amount entered is correct, you may press the SAVE key at this point to return to the Payment Entry screen, or you may press the ENTER key to move to the next discount field. If the Acct field for the discount being entered is blank or incorrect, you must enter the autopost number of the discount account to be posted to. You may do this by simply entering the appropriate autopost number (a range of 570-599 is accepted by the program), or you may press the EXPAND key from within the Acct field to display the autopost account selector and then select the account you wish to use from the list. Once you manually enter an autopost number (or select it using the Autopost Account Selector) and press the ENTER key, the system checks to make sure the account is set up for posting in the year, period, and division selected by the operator. If the account is not set up for posting, or if it is does not have a valid discount autopost number assigned to it, an error message will be displayed and you will not be able to use the account. If the account is valid and can be posted to, the system will accept the autopost number and the cursor will be positioned in the next discount field. At this point you may enter another discount amount for the selected invoice, or you may press the SAVE key to return to the Payment Entry program.