Cash Application

The Cash Application program is used to apply cash, check, and credit card payments to the open accounts receivable invoices for your customers. 

The Cash Application program also allows you to.

      Apply discounts to the invoices being paid.  The Cash Application program automatically calculates and defaults the appropriate discount amounts based on the terms in the invoice and the date and the amount of the payment being made against the invoice, and it also allows you to manually take a discount even if the customer payment is received after the discount date.

      Create overpayment, prepayment, and debit memo invoices to track payment amounts which can not applied to a specific invoice

      Apply open credit memos to open invoices for the customer.

      Write off invoice balances during payment processing.

      Process Foreign Currency Payments against foreign currency invoices.  The Cash Application program supports processing of payments which are made in house currency and it also allows you to apply payments which are made in currencies other than house currency.  The Cash Application program will only allow you to process invoices that have the same currency as the payment that is being applied.

      Process Parent Company Payments.  The Cash Application program allows you to apply a check from a customer to the invoices for the same customer or to any invoices for customers who are children of the customer being used for the payment.  This option requires the child companies to have the payment company defined as the Parent Company in the Customer Master file. 

      Process Finance Company Payments.  If the Customer for whom a payment is being applied is identified as a Finance Company, the payment can be applied to invoices for any other customer.

      Import and Process “Automated Cash Application” or ACA files.  The Cashap program allows you to use a csv file containing the customer check, account and payment information to automatically select the invoices and amounts to be paid for a specific customer check.

The following links can be used to view more information about Accounts Receivable Payment Processing.

AR Payment Processing Overview

AR Payment Processing

AR Payment Processing Procedures

Processing Cash Check and Credit Card Receipts

Processing Prepayments, Overpayments and Debit Memos

Applying credit balance invoices during payment processing

Applying credit memos to open invoices in the Payment Entry program without applying a payment

Processing Parent Company Payments

Processing Finance Company Payments

Processing Factor Company Payments

Writing off Invoice Balances during Cash Application

Automatic Cash Application

The Cash Application program contains several different buttons and other objects that are used during customer payment processing.  These objects are described in the following sections.


Header Section

Apply to All Button

Distribution Section

Zoom - Paytemp Detail Panel

Expand - Invoice Header Detail Panel

Apply Line Button

Clear Line Button

View Pay History Button

Create DM or PP Button

Find an Invoice Button

Find Invoice for Customer Button

Load All Invoices for Customer Button

Invoice Lines

Load ACA File

Load Child Invoices

Comments Button

Scan on Save Checkbox