Importing Images/Docs

Any type of file can be brought into the imaging system and attached to a StreamV document.  The only restriction is that the display of the item is dependent on the programs installed on the PC trying to display it.  For example you can drag and drop an email from Outlook into the imaging system file dialog, but whoever wants to look at the email will have to have Outlook to display it.

To drag and drop (or cut and paste) something into the imaging system you may;

•      Click Insert from the list of images to bring up the Cove Imagaing Dialog.

•      Click on Import a File.  This displays a “File Dialog” which will receive the file.

•      Drag, or Past  the item into the File Dialog.  Leave it highlighted and press the Open (or Select) key on the Dialog.  This moves the item from the Imaging Import Directory into the imaging system.

Among other things you can import, all type of files, emails, Power Point Presentations, etc….

Image Formats

Images may be captured and stored in numerous formats depending on the needs and policies of your company.  There are many considerations when picking an image format, these include; file size, resolution, OCR capability, multi-page capacity and more.

Additionally, non-scanned documents may be stored in the imaging system for on-line display by the users or may be sent to prospects, customer, or vendors.  The images may also be used on your website by the Cove eCommerce system.

Storage

Each image is stored in a separate file using an internally generated sequential number which is the primary filename.  The total number of images that can be stored is only limited by disk space.  Images can be stored on hard disks, optical disks, in juke boxes and transferred to CD-ROMs or DVDs.

During the image capture process the system uses system parameters to create an image record in the Image Pointer Database.  The record in the image pointer database (IMAGES) contains the name of the document, the directory path to the document, the date the document was created and other information.  Additionally, the image pointer record contains identifying information that ties the document to one or more data records in the system.  Multiple records in the image pointer file can point to the same image.  One of the most important uses of the image pointer is that it allows you to move images in groups from one storage medium to another for better disk space management.  For example, you may keep the last three years images on a primary server, and move images older than that to a slower secondary server, or even to offline storage.  The image file lets you find and display the images.

Display & Print Images

Images are displayed and printed using the application your PC is set to use based on the file extension.  This is set using Windows Explorer – file types.  Most common formats are already configured by Windows.

Note on Printing: Some windows applications are very slow when printing as they present a display off all the files in the current directory.  There are many image display and print options under Windows.

More:

AP Invoice Imaging