The following are the basic steps to be completed in order to process an Inter-Facility transfer. This section discusses the procedures to be followed in both the destination and the source locations. Note: The procedures described in this section apply to the current revisions of StreamV (database revisions 278C and higher).
1. Determine the items that need to be transferred into each location using the PO Recommendations report or another method. Please see the Purchasing Manual for more information about the PO Recommendations report.
2. Confirm that the Interfacility Customer, Ship To, and Vendor records have been properly set up as detailed in the Installation and Configuration section of this document.
3. Create a Purchase Order for the items to be transferred. The IFT Purchase Order should be created using the dedicated IFT vendor record and the IFT Shipto record for the location in which the goods are to be received. The source location for the items being transferred should also be specified in the IFT Purchase Order.
4. Once the items and quantities to be transferred have been entered on the IFT Purchase Order, and the purchase order has been saved, the system creates a sales order for the items to be transferred. The sales order is created as a “shipper” or type “L” sales order, and the location of the sales order is based on the source location specified in the IFT purchase order.
5. The goods to be transferred are then shipped out of the source warehouse location and physically transferred to the destination warehouse. As the items are shipped from the source warehouse, the shipper sales order is closed and Pending records are created for the in transit items. The Pending records store the cost of each item from the source warehouse, and the records are used to track the shipment.
6. Once the goods have been physically received in the destination warehouse, the IFT Purchase Order is used to receive the transferred items into the system. As each PO line quantity is received, the system closes out the associated pending quantity and purchase order line. If there is a difference between the costs of the items being transferred, the cost difference is charged to a gain or loss returns from inventory account in the general ledger.