Special Prices Record Types

The Special Prices that are maintained in the Special File include the following.

Company Specific Special Prices Specify the price to be charged for a specific customer, item and quantity combination during a specific period of time.

Buying Group Special Prices - Specify the price to be charged for a specific buying group (group of customers) quantity and item combination during a specific period of time.

Contract Prices - Contract Pricing is used to handle purchases against a specific contract number or agreement between you and your customer.  A contract price is not really a different special pricing record type, but a price that is obtained by specifying a contract number during sales order entry.  When a contract number is specified during sales order entry, the system will use only the special price records that have been entered for the specific contract specified and it will only return prices that contain the contract (and that are available based on the customer, item and quantity being processed) during the target price calculation.  When a contract number is specified during order entry, the system checks only Customer and Buying group Special Price records and the system will select both active and standby records that are available and that have the specified contract#.

Sale Prices- Sale Pricing is used to handle items that are on sale for a specific period of time.  Sale Pricing is available to all customers. Sale prices are automatically selected by the system during order entry when appropriate and cannot be manually selected.  Sale prices should be set up as Active Status.

Quantity Prices - Quantity Pricing allows you to base the price for an item on the quantity of the item that is being ordered.  Multiple Quantity pricing records can be set up for a single item in order to handle quantity based price breaks.  Quantity prices are automatically selected by the system during order entry when appropriate and cannot be manually selected.  Quantity prices should be set up as Active Status.

GSA Prices - GSA (General Services Administration) Pricing is used to handle government contracts.  GSA Special Pricing records are used to store the correct prices for sales that are made to government agencies.  These GSA Special Pricing records are available to any customers which have the GSA field in the Customer Master record set to Y.  GSA prices are automatically selected by the system during order entry when appropriate and cannot be manually selected.  GSA prices should be set up as Active Status.

Rebates (General, Buying Group, and Customer Specific).  As mentioned earlier, rebates are also created and maintained in the special pricing file.  Rebate or Type R special pricing records are discussed in detail in a later section of this document.