The View/Enter Serial Numbers option is used to view and to specify the serial numbers that are associated with each vendor shipment PO line displayed in the Prepare to Invoice Vendor Shipment program. The View/Enter Serial Numbers option should be selected after setting the To Receive quantity for the line you are processing.
When a valid vendor shipment PO line is highlighted in the Prepare to Invoice Vendor Shipment program and the View/Enter Serial Numbers option is selected, the system checks the serialization flags for the item in the PO line.
If the item is not serialized, the system displays an “Item Not Serialized” message to notify the operator that serial numbers are not required for the item.
If the item is serialized, the system then activates the Serial Number List program and it displays the item number from the PO line and the number of serial numbers required for the item (this quantity is based on the To Receive Quantity you have specified for the line).
The Serial Number List program is also called by the Prepare to Invoice Vendor Shipment program automatically when the Edit Quantity option is used to specify the quantity to be received for a serialized item (so that you can enter the serial numbers into the list for the specified quantity) or when the Zero Quantity option is used to zero out the quantity in a line that you have already entered serial numbers for (so you can remove the serial numbers from the list).
The Serial Number List program is part of the Serialized Inventory (SI) System and it is completely described in the documentation for that system. You may obtain more information about the program by activating it and using the Help Key to display the main documentation for the program.