The lower section of the AR Invoice Adjustment program is divided into a section used to select the GL department and account the adjustment will be charged to, and another section used to specify the adjustment code and adjustment amount, and other information to be used for the transaction .
General Ledger Information
The General Ledger Information Section of the Invoice Adjustment program is used to specify the amount of the adjustment to be made to the selected invoice and where the adjustment amount should be posted to in the GL.
Div: The division the adjustment will be posted to. The division defaults based on the operator division. The operator division must match the division in the invoice being processed.
Dpt: The department that the adjustment will be charged to. This information defaults based on the operator processing the adjustment.
Acct/Sub: The General Ledger Account and Subaccount. The prompt button that is located next to the Acct and Sub fields can be used to activate the Account Description Lookup program, which allows you select a valid general ledger account to be used for the adjustment. You may not select inactive accounts, header or footer accounts or accounts which have an Autopost number of less than 500. The system will also block you from selecting an acocunt unless the account has Account Period records for the current year, period, division and department being used for the adjustment
Description: The account description for the selected GL account.
Memo: The Memo field displays the current contents of the Memo field in the selected invoice, and it allows you to change the value of the field.
Project: The project is an optional field in the journal entry file that can be Table Drive. It can be used to run reports by project.
Adjust Type: The Pay code to be used for the adjustment transaction. The available pay codes are restricted based on the information that has been entered into the Pay Code Table
Post Date: The Post Date to be used for the transaction. The Post Date allows you to record the date the transaction should be recorded, and can be used for accruals. The Post Date is described in more detail in the documentation for the GL System.
Batch: The Batch Number that will be used for the adjustment transaction. The Batch Number defaults from a system counter (F248:#ARBATCH) each time you select the program from the menu, but the batch number can also be specified as required in order to group adjustment transactions.
Adjustment Amount: The amount of the adjustment in the currency of the invoice being processed. The currency of the selected invoice is displayed next to this window.
Adjust Down Button: If a valid invoice and general ledger account are selected in the program and this button is pressed, the system reduces the invoice balance by the amount specified.
Adjust Up Button: If a valid invoice and general ledger account are selected in the program and this button is pressed, the system increases the invoice balance by the amount specified.