Order Shipping Information

The primary shipping information that is stored in each order includes.

Shipping Method or Shipvia:  The Shipping Method to be used for the order.  The Shipping methods that are available are based on the records in the Shipvia file.  Typical shipping methods include Delivery, UPS 3 Day,  Fedex Ground, and other internal, third party and LTL shipping options.,

Shipping Terms or Viaterms:  The Viaterms or Shipping Terms indicate who (you, the customer, or a third party) is responsible for paying for the freight or shipping charges for the order.  Each Viaterms record contains a charge shipping flag that indicates whether shipping should be charged when the shipping term is used.  Examples of common Viaterms codes would include FOB SHP PT (Free On Board Shipping Point), which indicates that the customer is responsible for the freight charges, and FOB Destination, which indicates that you (the shipper) will pay the freight to the destination address.

Ship Billing Code: The Ship Billing Code is a field in the order document that indicates how shipping should be charged for the sales order.  The options for the Ship Billing Code are

•      Fixed only on first shipment: (When this option is used, the shipping amount is specified in the order and Ship Billing Code is set to 1).

•      Fixed on each shipment (When this option is used, the shipping amount is specified in the order, and  the Ship Billing Code is set to E)

•      Actual only on first shipment (When this option is used, no shipping amount is specified in the order, and the Ship Billing Code is set to 1).

•      Actual on each shipment.( When this option is used, no shipping amount is specified in the order, and the Ship Billing Code is set to blank).

Fixed Shipping Charge: The Shipping field in the sales order is used to specify the fixed shipping charge that should be used for the order.

Shipping $ To Date:  Each order contains a field that stores the amount of shipping that has been charged against the order so far.  The field is updated each time the order is invoiced.

Third Party Billing Fields:  In some situations, you may wish to bill the customer or a third party for the freight charges for a sales order.  To handle these situations, a Bill 2 Account, and a Ship Pay Code field are maintained in each order document.

Bill 2 Account: The Bill 2 Account field is used to store the billing account to be used for the order (the account if any entered into this field should be a valid account for the shipping method or Shipvia being used). 

Ship Pay Code: The Ship Pay Code field is used to determine how payment for the shipping is being made.  Options include

•      Prepaid:  Prepaid is the default value for the Ship Pay Code – it indicates that any shipping charges will be prepaid by your company.  The Bill 2 Account is not normally loaded when this option is being used.

•      Freight Collect.  The shipping charges will be collected by the shipping company from ShipTo company when the goods are delivered to the company.  The Bill 2 Account is not normally loaded when this option is being used.

•      Third Party.  The shipping charges are being paid for by a third party – normally the customer, or the BillTo company.  When this option is being used, the Bill 2 Account field should be loaded with the account number that should be used for billing the freight charges for the shipment.  The account should be a valid account for the shipping method being used.

•      Ultimate Consignee.  The shipping charges are being paid for by a third party – the company that is receiving the shipment (the ShipTo Company).  When this option is being used, the Bill 2 Account field should be loaded with the account number that should be used for billing the freight charges for the shipment.  The account should be a valid account for the shipping method being used.

More:

Free Freight Processing